MS Outlook Autocomplete

Each time that you send a new message in Outlook, the emails that you type in To/Cc fields, are automatically inserted into the AutoComplete list, so in the next time that you type an email address, Outlook automatically completes the right email address for you. This autocomplete list grows over time and will contain not only valid email addresses but also those that are no longer working and those with typos.

The AutoComplete file of Outlook is stored under [Your Profile]\Application Data\Microsoft\Outlook , and it always saved as the profile name of Outlook with .NK2 extension. The Microsoft Outlook mail autocomplete manager NK2View by Nirsoft is a portable software for the Windows operating system that provides the means to view, delete and edit all email addresses that are stored in Outlook’s autocomplete database. The software program can be used to load a valid Microsoft Outlook n2k file after startup.

It displays the information in the usual table layout that is known from many other Nirsoft applications like the one that can be used to display and save email attachments in Outlook. Columns that are displayed are the display name of the user, the email, the autocomplete value, the protocol, the recipients field and the cryptic entry id and index parameters. They can be sorted for easier access to the information.

The Outlook tool provides the means to backup and restore n2k files. Creating a backup before processing the file is recommended as it is the only way of ensuring that the file can be restored if something goes wrong during the editing process.

The usual options to export information into various formats such as xml, txt, html or csv are provided in the interface. Another interesting option is the ability to add entries from an Outlook address book into the autocomplete file.

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Thread Compressor for MS Outlook

In the usual course of communication via e-mail, there’s a conversation chain. Conversations do usually follow a simple principle. User A writes an email to User B. User B receives the email, reads it and replies to User B. The reply includes all of the content that was send to User B plus the reply. User A receives the email and then replies back, again with all the contents included that he initially send to User A, plus the reply of User A plus his own answer. And so forth.. The amount of data in mail keeps on increasing as we just hit either to reply which by default carries the previous mail data.

Thread Compressor (http://threadcompressor.co.uk/) is an add-in to Microsoft Outlook, which removed unnecessary emails from a "thread" - reducing the amount of storage required (maybe keeping your mailbox within its size quota) and reducing the number of emails you need to read.

Once this is installed as an addin, it automatically compresses all the mails by default which the author also warns on his site “Let me say that again: Thread Compressor, as it is configured by default, WILL DELETE DATA FROM YOUR INBOX.”

With TC, you may choose to have it actively delete content. Otherwise, you could have it move "compressed" items to your Deleted Items folder or some other folder you may create (in a PST file, for example). There's also an option on the Advanced tab to have it not remove mail, but just mark it as read. Or to keep various flavours of mail (like high priority ones).

Installation & Instructions to use can be found from the author’s site. Play around, you’ll end up saving a good quantity of mailbox space.

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